Ohio student privacy
Ohio limits what a technology provider may do with the education records it holds for a district, and asks districts to tell families about those providers. Here is how Volanee meets each part, and a notice your district can send.
1. When the law applies to us
Ohio’s law covers a provider that contracts with a district to give students accounts or devices and that holds education records under that contract. When an Ohio district contracts with Volanee to give its students accounts, we are that kind of provider, and everything below goes into our agreement with the district.
2. What the law requires, and what we do
| The law | What Volanee does |
|---|---|
| Records belong to the district (3319.326 A) | Education records we create, receive or keep under a district contract are the district’s property. We use them only to run Volanee for that district. |
| No selling, sharing or spreading records (D) | We never sell education records. We share them only as the law or the contract allows, such as with the hosting providers listed on our student data page. |
| No commercial use, no marketing to students or parents (E) | No advertising, and no marketing to students or families from education records. We use only totals with nothing that identifies a student to improve Volanee, as the law allows. |
| Security in the contract (F) | Our staff and contractors reach education records only when their job requires it, and every time anyone opens a student’s record it is logged. Details on our security page. |
| Breach notice (B) | We give the district everything it needs to notify families, without undue delay and no later than 72 hours after we learn of a breach. |
| Return or destroy at the end (C) | Within 90 days after a contract ends, we return the district’s education records or destroy them, unless the contract is about to be renewed. |
| No monitoring of student devices or accounts (3319.327) | Volanee never tracks location in the background, never uses a camera or microphone to watch or listen, and never records keystrokes or browsing. Volanee does not ask for or keep a student’s location, at check-in or anywhere else. |
| Ohio’s rules for personal information (Chapter 1347) | We follow them for the data we hold for a district: collect only what the service needs, keep it accurate, protect it, and let families see it through the school. |
3. A notice your district can send
Each school year, by August 1, the law asks districts to tell parents and students directly about technology providers used for curriculum, testing or assessment, and to let them inspect the contract. Volanee may not fall into those categories, but we recommend telling families anyway. Copy this and fill in the brackets:
[District] uses Volanee (volanee.app) so students can find volunteer opportunities and keep a confirmed record of their service hours, activities and progress toward graduation seals. Volanee holds these education records for the district: each student’s name, school and grade; the service hours they log and who confirmed them; the activities and honors they add; and any reflections they write. Under Ohio law Volanee may not sell these records, may not share them except as the law or its contract allows, may not use them for advertising or marketing to students or families, and must return or destroy them within 90 days after its contract ends. You may inspect a complete copy of the district’s contract with Volanee by contacting [name, email, phone].
4. Questions
For anything not answered here or on our student data and FERPA page, reach us through support and mark it district data. We answer in writing.